How to Write a Cover Letter

More and more companies are asking for cover letters from job seekers. So, we decided to bring out a blog on how to write a cover letter.

To write a cover letter, you got to devote time and do a bit of research. This blog tell you how.

Why Should You Write a Cover Letter

While some companies mandate writing a cover letter, some make it optional. However, we suggest that you make it a habit to write a cover letter. If nothing else, it shows that you care about the application process.

Cover Letter Format

There is no fixed format. But you need to include some or all of these sections. Mandatory sections are marked as (M) and optional sections are marked (O). Don’t have to title each paragraph.

  • Salutation (M). Start with “Dear Mr. <insert complete name here.>,” or “Dear Ms.” This is formal addressing.
  • Introduction (M). Introduce yourself. Remember. Your introduction makes the first paragraph (1 to 3 sentences) of the cover letter. Keep this concise and professional (not boastful). The intent here is to establish that you qualify the minimum hiring requirements and launch the reader to smoothly into reading the rest of the email.
  • Thanking. (O). If you have already spoken to an HR professional or the email recipient, thank him or her first for the time on the call.
  • Reason for Application (M). Talk about the job you are applying for and why you make a great fit. Before, you start writing the cover letter go through the employer’s website and show, through your writing, that you understand the employer’s needs. If you can write with poise, you can create a great first impression.
  • Something More (O). Everyone likes a bit extra! Every employer feels good to hire a candidate with a specialist qualification or with unique work experience. If you have special education or experience that is directly relevant to the job, bring it to the employer’s notice. Or, if you are in the process of obtaining a certification that will be useful for the employer, do indicate.
  • Special Needs (O). A job requirement may need you to relocate or travel. Sometimes recruitment aims to recruit certain sections of people. If you must fulfill those needs, mention that you do.
  • Conclusion (M). Conclude your letter saying that you look forward to their response.
  • Thanking. (M). Thank the organization for the opportunity to apply.
  • Sign off (M). Sign off with “Best regards,” or “Regards,”.
  • Also, include your contact information as part of the signature.


If you are applying for multiple jobs, don’t use the same cover letter. Instea, modify the letter based on what the job description is asking for.

Spellcheck and verify that you have spelled the name of the person you are writing to.

Keep your language simple, straightforward, and business-like.

If you are not sure about the tone of the letter, write in the most polite way possible. You will not hurt anyone when you are polite.

Click Send and you are done.

We hope that this blog benefits both fledgling and experienced job seekers alike.